Don't you hate when someone tells you how busy thy are? I can be guilty of it too, but it's like, "Yea, we are all busy." Now I don't mind when someone is telling me about their work week or projects they are working on, but you know the people I am talking about. They are always the busiest people on the planet, they have so much work to do, so much more than YOU! You know what I usually find, the people that talk the most about how busy they are usually have the least on their plate. People I encounter on a regular basis that I know are super busy never complain or say a word about it. Kinda like that old saying if you want something to get done, give it to a (wo)man who's busy.
But the truth is we are all busy. The difference is what we are focused on. Many people are extremely focused on urgent matters, deadlines, emails, meetings, and are in a crisis mode. Successful people are more focused on what's important. Important and urgent are two very different things. People focused on what's important are able to discern and categorize very quickly what needs to be addressed immediately and what can wait. When something urgent comes across their desk, they are not in crisis mode, they are able to evaluate if it needs addressed or if there is something that takes precedence over it. They are more big picture minded, less task oriented. You might be thinking, well at my job all I do is tasks, and tasks need to be done. You are right, there will always be tasks that need to be done, but the difference is what you are focused on. If you are focused on the big picture, what's important, or with the end result in mind, you will be able to quickly analyze the situation and decide what is most important at the time. Instead if you are focused on urgent matters, you can be thrown off course by a whim. The first person that raises their voice will become your priority. Changing this focus is also extremely beneficial in dealing with stress and managing stress levels.
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